Board Approved

May 23, 2007

 

MINUTES OF THE APRIL MEETING OF THE CVCS BOARD

CENTRAL VIRGINIA COMMUNITY SERVICES BOARD

Administration Board Room

Lynchburg, Virginia

 

April 25, 2007

 

 

PRESENT:     Rick Boyer                                           Campbell County

                        Sue Boyers, Treasurer                         City of Lynchburg

                        Nancy Brockman, Vice-Chair              Amherst County

                        William Craft                                        Appomattox County

                        Lynn Doss, Chair                                 Appomattox County

Lindsey Edwards                                  City of Lynchburg

                        Thomas Fore, Sr.                                 Amherst County

                        Dana Koenig, Secretary                       City of Lynchburg

                        Gary Lowry                                          Bedford County

                        Gary Marple                                        Bedford County, ARC Rep

Debbie Parker                                      City of Bedford

                        Clyde Porter                                         Campbell County

Phil Theisen                                          Bedford County

 

ABSENT:       Jeff Helgeson                                        City of Lynchburg

Marsha Rose                                        Amherst County

                       

STAFF:           Nancy Cottingham, Executive Director

Linda Edwards, Director, Adult & Family Services

Sandy Farmer, Executive Assistant

Beth Ludeman-Hopkins, Director, Compliance

Wayne Trent, Director, Administration

Sherri Walker-Thacker, Interim Director, Child & Family Services

 

GUESTS:        Chris Burch, QI Manager, Compliance

                        Tim Campbell, Fiscal Services Manager, Administration

                        Cynthia Pegram, Reporter, News and Advance

 

                                                                       

A.  INTRODUCTION

 

  1. Call to Order/Welcome

 

Chair, Lynn Doss, opened the meeting at 4:00 p.m. 

 

  1. Moment of Silence

 

Lynn asked that all members remember the victims and their families of the recent tragedy at Virginia Tech.  A moment of silence was observed.

 

  1. Adoption of the Agenda

                 

Sue Boyers moved to adopt the agenda as presented.  The motion was seconded by Clyde Porter and carried by unanimous vote. 

 

B.  PUBLIC COMMENT

 

      There was none. 

 

C.  MINUTES

 

1.   Consideration of the Minutes of the March 28, 2007 Meeting                                                                                         

RECOMMENDATION:  Dana Koenig made a motion to approve the minutes as mailed.  The motion was carried by unanimous vote.  Tom Fore abstained from voting due to his absence at the last meeting.

 

D.  DEPARTMENT PRESENTATION

 

Compliance Department – CARF Presentation                                                     Beth Ludeman-Hopkins

 

Beth introduced Chris Burch, Quality Improvement Manager, with the Compliance Department.  Chris gave an overview of his PowerPoint presentation on CARF.

           

F.   COMMITTEE REPORTS

 

1.         Quality Improvement Committee                                                     Phil Theisen

 

Phil gave an overview of today’s committee meeting and made the following recommendations:

 

RECOMMENDATION:  Phil Theisen made a motion to approve the FY 2006 Annual Management Report as mailed.  The motion was carried by unanimous vote.

 

 

RECOMMENDATION:  Phil Theisen made a motion to approve the FY 2007 Second Quarter Goals and Objectives as mailed with two revisions as follows:  

 

Child and Family Services Department

 

Goal I:  To enhance recruitment and retention of staff for the Child and Family Services department.

 

            Objective I.1:  Develop processes to enhance the recruitment of new staff by developing a brochure or handout, and by attending at least two college job fairs.

 

            Request Target Date change from 12-31-06 to 6-30-07

 

Compliance Department

 

Goal II:  Increase the frequency of direct contact of CVCS Office of Consumer Services with individuals served at CVCS.

 

            Request deletion of this goal.

 

The motion was carried by unanimous vote.

 

RECOMMENDATION:  Phil made a motion to approve the FY 2007 Third Quarter Goals and Objectives as presented with the revisions listed below, and the Corporate Compliance Department title name change to the Compliance Department along with the Responsibility change from Chris Burch to Beth Ludeman-Hopkins.  

 

Child and Family Services Department

 

Goal IV:  To further the development of outcome measures to focus on functional rating scales within the homes, school, community, and legal systems.

 

            Objective IV.2:  Develop uniform outcome measures for the Child and Family Service department.

 

            Request deletion of the segment of this goal for ages under 12 group.

 

Compliance Department

 

Goal 1:  To revise the CVCS Human Rights Policies and Procedures to comply with changes on Virginia Human Rights Regulations.

 

            Objective  I.1:  Revise Human Rights Policies and Procedures with consumer input.

 

            Request Target Date change from 3-31-07 to 6-30-07

 

The motion was carried by unanimous vote.

 

2.         Finance Committee                                                    Sue Boyers

           

            Sue gave a brief overview of today’s committee activities and made the following recommendation concerning the Courtland Services transfer of property.

 

RECOMMENDATION:  The Finance Committee made a motion to approve allowing staff to move forward with the transfer of property from Courtland Services LP to Central Virginia Community Services Board, (CVCSB).  This recommendation would be sent to CVCSB legal counsel who would draft resolutions for local governing bodies’ approval to assume this debt.  Once the resolutions are signed by the localities this will be brought back to the Finance Committee and full Board for approval to proceed with financing through the Virginia Municipal League/Virginia Association of Counties (VML/VACo). The motion was carried by unanimous vote.
           

G.  STAFF REPORTS

           

1.         Executive Director’s Report                                     Nancy Cottingham

 

                        Nancy gave an update on Sandy Bryant’s son and her partial work schedule.  She reviewed several items from her submitted report.

 

2.         Child & Family Services                                            Sherri Walker-Thacker

 

                        Sherri reviewed several points from her submitted report.

 

3.         Compliance Department                                            Beth Ludeman-Hopkins

 

                        Beth highlighted her submitted Annual Report.  Sue suggested the possibility of sending this report to the jurisdictions.

 

            4.         Administration.                                                           Wayne Trent

 

            Wayne stated that the audit had been completed and is in the final review stage.  He highlighted several items in his submitted report.

 

5.         Adult & Family Services                                           Linda Edwards

                 

                        Linda gave a brief overview of the recent trip to Virginia Tech by the Disaster Relief Team, and reviewed several items from her submitted report.

                       


 

H.  CHAIRMAN’S ITEMS

 

      Lynn stated that all board members will receive information concerning upcoming scheduled committee meetings along with the mailed monthly board packets, even non-committee members.  He also stated that board members may attend any of the scheduled meetings.  Lynn reminded members of the next scheduled board meeting Wednesday, May 23, 2007.

 

I.  ADJOURNMENT

 

There being no further business, Tom Fore made a motion to adjourn.  The motion was seconded by Gary Lowry and carried by unanimous vote.

 

 The meeting was adjourned at 4:58 p.m.

     

Above minutes were approved at the meeting held on ___________________________.

             

 

ATTEST: _______________________________________

                                               Recording Secretary

 

Respectfully submitted for Dana Koenig

By Sandy Farmer, Executive Assistant