Board Approved

February 28, 2007

 

 

MINUTES OF THE JANUARY MEETING OF THE CVCS BOARD

THE CENTRAL VIRGINIA COMMUNITY SERVICES BOARD

Child & Family Services, Old Forest Road

Lynchburg, VA

 

January 24, 2007

 

 

PRESENT:     Rick Boyer                                           Campbell County

                        Sue Boyers, Treasurer                          City of Lynchburg

                        Nancy Brockman, Vice-Chair               Amherst County

                        William Craft                                        Appomattox County

                        Lynn Doss, Chair                                  Appomattox County

Debbie Parker                                      City of Bedford

                        Jeff Helgeson                                        City of Lynchburg

Dana Koenig, Secretary                        City of Lynchburg

                        Gary Lowry                                          Bedford County

                        Gary Marple                                        Bedford County, ARC

                        Clyde Porter                                         Campbell County

Marsha Rose                                        Amherst County

Phil Theisen                                          Bedford County

 

ABSENT:       Lindsey Edwards                                  City of Lynchburg

                        Thomas Fore, Sr.                                 Amherst County

 

 

STAFF:           Sandy Bryant, Director, Child & Family Services

Nancy Cottingham, Executive Director

Linda Edwards, Director, Adult & Family Services

Sandy Farmer, Executive Assistant

Beth Ludeman-Hopkins, Interim Executive Director

Wayne Trent, Director, Administrative Services

 

GUESTS:        Tim Campbell, Fiscal Services Manager, Administration

                        Cynthia Pegram, Reporter, News and Advance

                        Danielle Ross, Program Manager, Adult & Family Services

           

                       


A.  INTRODUCTION

 

  1. Call to Order/Welcome

 

Chair, Lynn Doss, opened the meeting at 4:00 p.m. 

 

  1. Moment of Silence

 

A moment of silence was observed.

 

  1. Adoption of the Agenda

                 

Sue Boyers moved to adopt the agenda as presented.  The motion was seconded by Nancy Brockman and carried by unanimous vote. 

 

4.   Recognition of New Board Members

 

      Lynn welcomed our newest board members, Gary Marple representing the ARC of Lynchburg, and Clyde Porter, representing Campbell County.  Lynn also mentioned Lindsey Edwards, representing the City of Lynchburg, who was absent due to the death of her mother. 

 

5.   Recognition of New Executive Director

 

      Lynn Doss also welcomed our new Executive Director, Nancy Cottingham, who began her position on January 16, 2007.

 

B.  PUBLIC COMMENT

 

      There was none. 

 

C.  MINUTES

 

1.   Consideration of the Minutes of the December 13, 2006 Meeting                                                                                               

RECOMMENDATION:  Dana Koenig made a motion to approve the minutes as mailed. The motion was carried by unanimous vote.  William Craft and Phil Theisen abstained from voting due to their absence at the last meeting.

 

D.  DEPARTMENT PRESENTATION

 

Prior to this presentation Lynn reminded all staff that the department presentation time should be limited to 10 minutes.

 

Administration Department – Information Technology Presentation

 

Wayne introduced Rob Viohl, Information Systems Manager, from the Administration Department.  Rob gave a PowerPoint presentation highlighting projects and systems updates for his program.

           

F.   COMMITTEE REPORTS

 

1.         Finance Committee                                                    Sue Boyers

 

Sue Boyers gave an overview of today’s committee meeting.  She asked Wayne to give the details on the Finance Committees recommendation pertaining to the acquisition of the Forest Hills Group Home.

 

RECOMMENDATION:  Mrs. Boyers made a recommendation on behalf of the Finance Committee to authorize staff to enter into negotiations to purchase the Forest Hills Group Home for $531,000.00.  Sue explained that there are several payment options available and the Finance Committee will take this under advisement and bring a payment option back to the full board.  The motion was approved by unanimous vote.

           

G.  STAFF REPORTS

           

1.         Adult & Family Services                                           Linda Edwards

                 

                        Linda reviewed her submitted report with an update on the recent Coalition Rally in Richmond.

           

            2.         Administration.                                                           Wayne Trent

 

                        Wayne had nothing to add to his submitted report.         He reviewed the monthly Financial Report handout.

 

3.         Child & Family Services                                            Sandy Bryant

 

                        Sandy invited members to tour the Child & Family Day Treatment facility after the board meeting.  Sandy also gave an update on the recent Coalition Rally in Richmond.

                       

4.         Compliance Department                                            Beth Ludeman-Hopkins

 

                        Prior to Beth’s staff report, Lynn presented a plaque to her from the Board of Director’s and staff with gratitude and appreciation for her faithful service as Interim Executive Director.  Beth reviewed her submitted report.

 

5.         Executive Director’s Report                                     Nancy Cottingham

 

                        Nancy thanked everyone for the warm welcome she has received, and she acknowledged Beth and the entire Executive Leadership Team for their efforts during the interim phase.  

                       

H.  CHAIRMAN’S ITEMS

 

      Lynn asked members to review the handout of the revised committee assignments list.  The revisions were due to the change in board membership.  Debbie requested removal from the Quality Improvement committee due to her service on two current committees.  He explained that the Executive Committee will meet in February.  Lynn reminded all members of the next scheduled board meeting February 28, 2007 back at the Administration Building.

 

I.  ADJOURNMENT

 

There being no further business, Gary Marple made a motion to adjourn.  The motion was seconded by William Craft and carried by unanimous vote.

 

The meeting was adjourned at 4:45 p.m.

     

      Above minutes were approved at the meeting held on ___________________________.

             

 

      ATTEST: _______________________________________

                                   Recording Secretary

 

Respectfully submitted for Dana Koenig

By Sandy Farmer, Executive Assistant & Training Coordinator