Board Approved

July 25, 2007

 

 

MINUTES OF THE JUNE MEETING OF THE CVCS BOARD

CENTRAL VIRGINIA COMMUNITY SERVICES BOARD

Administration Board Room

Lynchburg, Virginia

 

June 27, 2007

 

 

PRESENT:     Rick Boyer                                           Campbell County

                        Sue Boyers, Treasurer                         City of Lynchburg

                        Nancy Brockman, Vice-Chair              Amherst County

                        William Craft                                        Appomattox County

                        Lynn Doss, Chair                                 Appomattox County

Lindsey Edwards                                  City of Lynchburg

                        Jeff Helgeson                                        City of Lynchburg

                        Dana Koenig, Secretary                       City of Lynchburg

Gary Lowry                                          Bedford County

                        Gary Marple                                        Bedford County, ARC Rep

                        Clyde Porter                                         Campbell County

                        Marsha Rose                                        Amherst County

Phil Theisen                                          Bedford County

 

ABSENT:       Thomas Fore, Sr.                                 Amherst County

Debbie Parker                                      City of Bedford

                       

STAFF:           Nancy Cottingham, Executive Director

Linda Edwards, Director, Adult & Family Services

Sandy Farmer, Executive Assistant

Beth Ludeman-Hopkins, Director, Compliance

Wayne Trent, Director, Administration

Sherri Walker-Thacker, Interim Director, Child & Family Services

 

GUESTS:        Cynthia Pegram, Reporter, News and Advance

                        Jane Pitts, Program Manager, Adult & Family Services

                        Jim Thornton, Clinical Coordinator, Child & Family Services

                        Dayna Toy, Clinician, Child & Family Services

                       

           
                       

A.  INTRODUCTION

 

  1. Call to Order/Welcome

 

Chair, Lynn Doss, opened the meeting at 4:00 p.m. 

 

  1. Moment of Silence

 

Lynn passed around a card for Thomas Fore and asked all members to sign. A moment of silence was observed.

 

  1. Adoption of the Agenda

                 

Lynn requested removal of the Closed Session under E. Committee Presentation, number 2.  Gary Marple moved to adopt the agenda as revised.  The motion was seconded by Rick Boyer and carried by unanimous vote. 

 

4.   Retirement celebration for Jane Pitts, Program Manager, Adult and Family Services.

 

Linda Edwards recognized Jane for her outstanding achievements and Lynn presented Jane with a gift on behalf of the Board of Directors.

 

B.  PUBLIC COMMENT

 

      There was none. 

 

C.  MINUTES

 

1.         Consideration of the Minutes of the May 23, 2007 Meeting                                                                                       

RECOMMENDATION:  Dana Koenig made a motion to approve the minutes as mailed.  The motion was carried by unanimous vote.  Jeff Helgeson abstained from voting due to his absence at the last meeting.

 

D.  DEPARTMENT PRESENTATION

 

Child and Family Services – Kindred Homes                                   Sherri Walker-Thacker

 

Sherri introduced Jim Thornton, Clinical Coordinator, who gave a PowerPoint presentation on the Kindred Homes programs.

           

F.   COMMITTEE REPORTS

 

 

 

1.         Finance Committee                                                                Sue Boyers

 

1.         Agency Fee Schedule

 

RECOMMENDATION:  Sue made a recommendation to increase 6 service fees as presented in the board handout.  The motion was carried by unanimous vote.

 

2.         Courtland Center/House

 

Sue gave an overview of the presentation by the VML/VACo representative to the committee.  She also stated that the committee is looking at financing options for the Courtland Center.  There was also committee discussion on using grant funds to renovate the Courtland House.

 

3.         Grant Approval Process

 

For informational purposes Sue briefed board members on the committee’s clarification discussion concerning the agency grant approval process.  She stated that the consensus of the committee was that committee/board approval does not need to be obtained when applying for a grant or accepting grant funds, Nancy has been authorized by the Board to accept grand funds.  However, whenever the agency applies for a grant that requires matching agency funds that sometime between the application process and the time the agency learns the grant has been accepted, Nancy will brief the Finance Committee and the committee chair will brief the board.

           

2.         Personnel Committee                                                            Dana Koenig

 

            Dana gave a brief overview of today’s committee meeting.  She thanked Nancy for all of her hard work over the past six months and reviewed several comments from members.  She stated that the board will re-evaluate Nancy upon completion of one full year of employment.  The committee asked Nancy to develop a new evaluation tool for the Personnel Committee’s approval prior to the next scheduled evaluation.  The board voted unanimously that Nancy would receive the same percentage Cost of Living Increase as all other CVCS staff effective July 1, 2007. 

                                                                                                                                   

      RECOMMENDATION:  There was no recommendation at this time.

 

G.  STAFF REPORTS

           

1.         Executive Director’s Report                                     Nancy Cottingham

 

                        Nancy highlighted several items from her submitted report.  She stated that staff would like to conduct the Board Training at Sweetbriar College and asked members if this location would be acceptable.  All members agreed on this location and Lynn asked members to save the date of September 26, 2007

                        12:30 p.m. – 5:00 p.m. for the training.

 

            2.         Administration                                                            Wayne Trent

 

                        Wayne gave copies of the Financial Statement from our auditors to all members.  Sue recommended having a Finance Committee meeting in July to discuss and review this document.

 

3.         Adult & Family Services                                           Linda Edwards

                 

                        Linda reviewed several items from her submitted report.

 

2.         Child & Family Services                                            Sherri Walker-Thacker

 

                        Sherri reviewed several items from her submitted report.

 

3.         Compliance Department                                            Beth Ludeman-Hopkins

 

                        Beth reviewed items from her submitted report.

                       

H.  CHAIRMAN’S ITEMS

 

      There were no items to report.

 

I.  ADJOURNMENT

 

There being no further business, Gary Marple made a motion to adjourn.  The motion was seconded by Clyde Porter and carried by unanimous vote.

 

The meeting was adjourned at 4:45 p.m.

     

Above minutes were approved at the meeting held on ___________________________.

             

 

      ATTEST: _______________________________________

                                               Recording Secretary

 

Respectfully submitted for Dana Koenig

By Sandy Farmer, Executive Assistant