MINUTES OF THE MARCH MEETING OF

CENTRAL VIRGINIA COMMUNITY SERVICES BOARD

Administration Board Room

2241 Langhorne Road

Lynchburg, Virginia

 

March 26, 2008

 

 

PRESENT:     Nancy Brockman, Vice-Chair              Amherst County

                        William Craft                                        Appomattox County

                        Lynn Doss, Chair                                 Appomattox County

Stan Goldsmith                                     Campbell County         

                        Jeff Helgeson, Treasurer                      City of Lynchburg

Don Kidd                                             Amherst County

                        Clyde Porter                                         Campbell County

                        William Schneider                                 City of Lynchburg

Marsha Rose                                        Amherst County

 

 

ABSENT:       Dana Koenig, Secretary                       Bedford County, Consumer Rep

                        Gary Marple                                        Bedford County, ARC Rep

Debbie Parker                                      City of Bedford

                        Annie Pollard                                        Bedford County

                        Phil Theisen                                          Bedford County

                       

STAFF:           Sandy Bryant, Director, Child & Family Services

Nancy Cottingham, Executive Director

Sandy Farmer, Executive Assistant

Beth Ludeman-Hopkins, Director, Compliance

Felicia Prescott, Director, Adult & Family Services

Wayne Trent, Director, Administration & Finance

 

GUESTS:        Kelly Baldwin, Quality Development Coordinator, Compliance Department

                        Chris Burch, Quality Improvement Manager, Compliance Department

                        Cynthia Pegram, Reporter, News & Advance Newspaper

                        Genevieve Whittemore, Program Manager, Child & Family Services

                       

                       

                       

                       

 

 

                       


           

A.  INTRODUCTION

 

  1. Call to Order/Welcome

 

Chair, Lynn Doss, opened the meeting at 4:00 p.m.

 

  1. Moment of Silence

 

A moment of silence was observed. 

 

  1. Adoption of the Revised Agenda

     

RECOMMENDATION:  Stan Goldsmith made a motion to approve the revised agenda as presented.  The motion was seconded by Clyde Porter and carried by unanimous vote.

 

B.  PUBLIC COMMENT

 

      There was none. 

 

C.  MINUTES

 

1.   Consideration of the Board Minutes of February, 2008                                                                        

RECOMMENDATION:  Lynn Doss made a motion to approve the February 27, 2008 minutes as mailed.  The motion was approved by unanimous vote. 

 

D.  BUDGET UPDATE

           

      Wayne reviewed the Statement of Cash Flows handout noting the current deficit.

 

E.  DEPARTMENT PRESENTATION

 

Kelly Baldwin, Quality Development Coordinator gave a brief update on the Consumer Satisfaction Survey being conducted next month.

 

F.   COMMITTEE REPORTS

 

            1.         Nominating & Bylaws Committee – Annual Review of the Board Bylaws

 

RECOMMENDATION:  Committee Chair, Nancy Brockman made a motion to approve the Board Bylaws as mailed.  The motion was carried by unanimous vote.

 

            2.         Executive Committee – Annual Review of the Board Policies and Procedures

 

RECOMMENDATION:  Committee Chair, Lynn Doss made a motion to approve the Board Policies and Procedures as mailed with two revisions, beginning on page

 

 

12 – A. COMMITTEE STRUCTURE, put committees in alphabetical order and B. 2-c. first bullet – delete during June.  The motion was carried by unanimous vote.

 

3.         Finance Committee – Annual Fee Schedule Review

 

RECOMMENDATION:  Committee Chair, Jeff Helgeson made a motion to approve the Fee Schedule as mailed.  The motion was carried by unanimous vote.

           

G.  STAFF REPORTS

           

            1.         Executive Director                                                    Nancy Cottingham

                       

                        Nancy reminded members of the CVCS 40th Anniversary, April 2009 and suggested appointing the Executive Committee to spear-head the celebration ideas.  Lynn suggested this committee begin the process in the fall and asked that funds be included in the FY 2009 budget for this event.

                       

2.         Administration                                                            Wayne Trent

 

                        Wayne gave an update on progress of the Courtland Center purchase. 

 

3.         Adult & Family Services                                           Felicia Prescott

                 

                        Felicia had nothing to add to her submitted report. 

 

4.         Child & Family Services                                            Sandy Bryant

 

Sandy advised members that James Stewart III, Inspector General for the State Department of Mental Health, Mental Retardation and Substance Abuse Services will be at Child and Family Services next week.

 

5.         Compliance Department                                            Beth Ludeman-Hopkins

 

                        Beth had nothing to add to her submitted report.

                       

H.  CHAIRMAN’S ITEMS

 

Mr. Doss advised members that there will be a two-hour Finance Committee meeting next month on April 23rd from 2:00 p.m. until 4:00 p.m. to begin the FY 2009 budget review process.  He asked all members of this committee to make every attempt to attend and if unable to attend please contact Sandy Farmer at 455-3402, or sandy.farmer@cvcsb.org.  Lynn encouraged all board members to attend even if not on this committee.

 

Lynn reminded members of the next meeting of the Board of Directors Wednesday, April 23, 2008 beginning at 4:00 p.m. at the Administration Building, 2241 Langhorne Road, Lynchburg. 

. 

 

 

I.    ADJOURNMENT

 

There being no further business, Stan Goldsmith made a motion to adjourn.  The motion was seconded by Clyde Porter and carried by unanimous vote.

 

The meeting was adjourned at 4:55 p.m.

     

     Above minutes were approved at the meeting held on __________________.

             

            ATTEST:  Recording Secretary

 

Respectfully submitted for Dana Koenig

By Sandy Farmer CAP, Executive Assistant & Recording Secretary of the Board of Directors