Board Approved

June 27, 2007

MINUTES OF THE MAY MEETING OF THE CVCS BOARD

CENTRAL VIRGINIA COMMUNITY SERVICES BOARD

Administration Board Room

Lynchburg, Virginia

May 23, 2007

PRESENT: Rick Boyer Campbell County

Sue Boyers, Treasurer City of Lynchburg

Nancy Brockman, Vice-Chair Amherst County

William Craft Appomattox County

Lynn Doss, Chair Appomattox County

Lindsey Edwards City of Lynchburg

Thomas Fore, Sr. Amherst County

Dana Koenig, Secretary City of Lynchburg

Gary Marple Bedford County, ARC Rep

Debbie Parker City of Bedford

Clyde Porter Campbell County

Marsha Rose Amherst County

ABSENT: Jeff Helgeson City of Lynchburg

Gary Lowry Bedford County

Phil Theisen Bedford County

STAFF: Nancy Cottingham, Executive Director

Linda Edwards, Director, Adult & Family Services

Sandy Farmer, Executive Assistant

Beth Ludeman-Hopkins, Director, Compliance

Wayne Trent, Director, Administration

Sherri Walker-Thacker, Interim Director, Child & Family Services

GUESTS: John Beghtol, Western State Hospital

Tim Campbell, Fiscal Services Manager, Administration

Cynthia Pegram, Reporter, News and Advance

Caroll Stinnette, Program Manager, Haley Center

Susan Thornton, Program Manager, Haley Center

Gwen Wheeler, Program Manager

A. INTRODUCTION

1. Call to Order/Welcome

Chair, Lynn Doss, opened the meeting at 4:00 p.m.

2. Moment of Silence

A moment of silence was observed.

3. Adoption of the Agenda

Debbie Parker moved to adopt the agenda as presented. The motion was seconded by Dana Koenig and carried by unanimous vote.

B. PUBLIC COMMENT

There was none.

C. MINUTES

1. Consideration of the Minutes of the April 25, 2007 Meeting

RECOMMENDATION: Dana Koenig made a motion to approve the minutes as mailed. The motion was carried by unanimous vote. Marsha Rose abstained from voting due to her absence at the last meeting.

D. WESTERN STATE HOSPITAL PRESENTATION

John Beghtol, Executive Director from Western State Hospital, reviewed statistical handouts and information on the Psychosocial Rehabilitation Center from Western State Hospital.

E. DEPARTMENT PRESENTATION

Adult and Family Services – Haley Center Linda Edwards

Linda Edwards, introduced Caroll Stinnette, Program Manager, and Susan Thornton, Program Manager, who gave a brief presentation on the Haley Center and their programs.

F. COMMITTEE REPORTS

1. Quality Improvement Committee Gary Marple

Due to a lack of a quorum there was no meeting of this committee.

2. Personnel Committee Gary Marple

RECOMMENDATION: Gary Marple made motion to approve the Third Quarter Exit Reports as presented. The motion was carried by unanimous vote.

RECOMMENDATION: Gary Marple made a motion to approve the Leave Sharing Policy as mailed and reviewed. The motion was carried by unanimous vote.

Enter into Closed Meeting to Discuss a Personnel Matter

Lynn Doss made a consideration to enter into a Closed Meeting according to Section 2.2.3711.A.1 of the Code of Virginia in order to discuss personnel matters. William Craft made a motion to enter into a Closed Meeting. The motion was seconded by Sue Boyers and carried by unanimous vote.

Exit out of Closed Meeting

Debbie Parker made a motion to exit out of the Closed Meeting therefore resolving that the Board of Directors hereby certifies that, to the best of each members knowledge, (i) only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the closed meeting to which this certification resolution applies, and (ii) only such public business matters as were identified in the motion convening the closed meeting were heard, discussed, or considered by the Board of Directors of Central Virginia Community Services. The motion was seconded by Marsha Rose and carried by unanimous roll call vote as follows:

Rick Boyer - aye	Thomas Fore - aye
Sue Boyers - aye	Dana Koenig - aye
Nancy Brockman - aye	Gary Marple - aye
William Craft - aye	Debbie Parker - aye
Lynn Doss - aye	Clyde Porter - aye
Lindsey Edwards - aye	Marsha Rose - aye

RECOMMENDATION: There was no recommendation at this time.

3. Finance Committee Sue Boyers

Sue gave a brief overview of today’s committee meeting and made the following recommendations:

1. Contingency Fund

RECOMMENDATION: Sue Boyers made a motion to accept Option 2 from the “Statement of Contingency Fund” handout with an additional annual $428.00 contribution to the Business Interruption Insurance premium and use $2,861.00 from the FY 2007 budget to cover the contingency fund amount for FY 2008 and that all additional interest earned above the cap of $103,271.00 be used for funding the contingency fund. The motion was carried by unanimous vote.

2. FY 2008 Annual Budget

RECOMMENDATION: Sue Boyers made a motion to accept the FY 2008 Annual Budget including all of the new positions as presented. The motion was carried by unanimous vote.

G. STAFF REPORTS

1. Executive Director’s Report Nancy Cottingham

Nancy highlighted several items from her submitted report.

2. Child & Family Services Sherri Walker-Thacker

Sherri had nothing to add to her submitted report.

3. Compliance Department Beth Ludeman-Hopkins

Beth had nothing to add to her submitted report.

4. Administration. Wayne Trent

Wayne stated that the audit report still had not been received. Sue suggested filing a complaint with the association.

5. Adult & Family Services Linda Edwards

Linda had nothing to add to her submitted report.

H. CHAIRMAN’S ITEMS

Lynn asked members that during this Memorial Day Holiday to remember those who fought for our freedoms. He also reminded members of the next scheduled board meeting Wednesday, June 27, 2007.

I. ADJOURNMENT

There being no further business, Tom Fore made a motion to adjourn. The motion was seconded by Gary Marple and carried by unanimous vote.

The meeting was adjourned at 5:05 p.m.

Above minutes were approved at the meeting held on ___________________________.

ATTEST: _______________________________________

Recording Secretary

Respectfully submitted for Dana Koenig

By Sandy Farmer, Executive Assistant