Board Approved

October 24, 2007

 

MINUTES OF THE SEPTEMBER MEETING OF

CENTRAL VIRGINIA COMMUNITY SERVICES BOARD

Sweet Briar College

Florence Elston Conference Center

Amherst, Virginia

 

September 26, 2007

 

 

PRESENT:     Sue Boyers, Treasurer                         City of Lynchburg

                        Nancy Brockman, Vice-Chair              Amherst County

                        William Craft                                        Appomattox County

                        Lynn Doss, Chair                                 Appomattox County

                        Charles Falwell                                     Campbell County

                        Thomas Fore, Sr.                                 Amherst County

                        Jeff Helgeson                                        City of Lynchburg

                        Dana Koenig, Secretary                       City of Lynchburg

Gary Lowry                                          Bedford County

                        Gary Marple                                        Bedford County, ARC Rep

Debbie Parker                                      City of Bedford

                        Clyde Porter                                         Campbell County

                        Marsha Rose                                        Amherst County

 

ABSENT:       Lindsey Edwards                                  City of Lynchburg

Phil Theisen                                          Bedford County

 

                       

STAFF:           Sandy Bryant, Director, Child & Family Services

                        Nancy Cottingham, Executive Director

Sandy Farmer, Executive Assistant

Beth Ludeman-Hopkins, Director, Compliance

Wayne Trent, Director, Administration

 

GUESTS:        Tim Campbell, Fiscal Services Manager, Administration

                        Cynthia Pegram, Reporter, News and Advance

                        Martha Link, Administrative Assistant, Compliance

                        Melvin Pribble, IT Support Specialist, Administration

                       

           

A.  INTRODUCTION

 

  1. Call to Order/Welcome

 

Chair, Lynn Doss, opened the meeting at 12:05 p.m.  Lynn welcomed new board member Charles Falwell representing Campbell County.

 

  1. Moment of Silence

 

A moment of silence was observed.

 

  1. Adoption of the Agenda

                 

Tom Fore made a motion to adopt the agenda as mailed.   The motion was seconded by Debbie Parker and carried by unanimous vote. 

 

B.  PUBLIC COMMENT

 

      There was none. 

           

C.  BOARD ACTION

 

            1. Lease or acquisition of real property – Enter into Closed Session

 

      Lynn Doss made a consideration to enter into a Closed Meeting according to Section 2.2.3711.A.3 of the Code of Virginia in order to discuss the lease or acquisition or real property.  Gary Lowry made a motion to enter into a Closed Meeting.  The motion was seconded by Clyde Porter and carried by unanimous vote.

 

Exit out of Closed Meeting

 

     Thomas Fore made a motion to exit out of the Closed Meeting therefore resolving that the Board of Directors hereby certifies that, to the best of each members knowledge, (i) only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the closed meeting to which this certification resolution applies, and (ii) only such public business matters as were identified in the motion convening the closed meeting were heard, discussed, or considered by the Board of Directors of Central Virginia Community Services.  The motion was seconded by William Craft and carried by unanimous roll call vote as follows:

 

Sue Boyers - aye

Jeff Helgeson - aye

Nancy Brockman - aye

Dana Koenig - aye

William Craft - aye

Gary Lowry - aye

Lynn Doss - aye

Gary Marple - aye

Charles Falwell - aye

Debbie Parker - aye

Thomas Fore - aye

Clyde Porter - aye

 

Marsha Rose – aye

 

RECOMMENDATION:  There was no recommendation at this time.

 

2. Courtland Financing

 

            Wayne reviewed attachments mailed to members. 

 

RECOMMENDATION 1:  Thomas Fore made a motion to authorize Nancy Cottingham, Executive Director, to sign the purchase contract on behalf of CVCS with Courtland Services LP.  The motion was seconded by Gary Lowry and carried by a roll call vote.

 

Sue Boyers - aye

Jeff Helgeson - aye

Nancy Brockman - aye

Dana Koenig - aye

William Craft - aye

Gary Lowry - aye

Lynn Doss - aye

Gary Marple - aye

Charles Falwell - aye

Debbie Parker - aye

Thomas Fore - aye

Clyde Porter - aye

 

Marsha Rose – aye

 

RECOMMENDATION 2:  Thomas Fore made a motion to approve the recommendation to use the VML/VACO Bond Fund pool.  The motion was seconded by Gary Lowry and carried by a roll call vote.

 

Sue Boyers - aye

Jeff Helgeson - aye

Nancy Brockman - aye

Dana Koenig - aye

William Craft - aye

Gary Lowry - aye

Lynn Doss - aye

Gary Marple - aye

Charles Falwell - aye

Debbie Parker - aye

Thomas Fore - aye

Clyde Porter - aye

 

Marsha Rose – aye

 

D.  ADJOURNMENT

 

There being no further business, Thomas Fore made a motion to adjourn.  The motion was seconded by Gary Lowry and carried by unanimous vote.

 

The meeting was adjourned at 12:35 p.m.

     

      Above minutes were approved at the meeting held on ___________________________.

             

 

      ATTEST: _______________________________________

                                               Recording Secretary

 

Respectfully submitted for Dana Koenig

By Sandy Farmer, Executive Assistant