Business Opportunities and Notices
This Web page is intended as a resource on how to do business with Central Virginia Community Services,
hereafter referred to as CVCS. It does not replace or supersede the terms and conditions set forth in
any specific solicitation. Prospective bidders must read and follow the instructions, specifications,
terms and conditions set forth in each individual solicitation.
Current Solicitations and Notices
Intent to Award Notice:
• Public Notice of Intent to Award – Minivan
• Strategic Plan
• Public Notice of Intent to Award – 4WD/AWD sedan wagon SUV
Invitation to Bid:
Surplus Sale:
Request for Proposal:
• PHARMACY & PHARMACEUTICAL SERVICES (PRESCRIPTION MEDICATIONS)
• Amendment to Pharmacy & Pharmaceutical Services (Prescription Medications)
"It is the responsibility of interested individuals and/or business to regularly visit this site to check for new solicitations (and amendments / addendums to current solicitations) and to request and obtain copies of solicitations if they are unable to download a particular solicitation from this site by calling Purchasing at (434) 847-8050." The Procurement Department
Location:
Administration Building, Lower Level
Central Virginia Community Services
2241 Langhorne Rd
Lynchburg, Virginia 24501
Tel: 434-847-8050
Fax: 434-455-3431 Visiting hours: Monday through Friday, 8:30 A.M. – 5:00 P.M. Appointments made in advance are preferred but not required. However, availability of an individual cannot be relied upon without an appointment. Staff:
• Adrienne Perkins, Puchasing Coordinator Email: Adrienne.Perkins@cvcsb.org Vehicle-related procurement including purchase or lease of new vehicles and automotive repair and service contracts. Office supplies and equipment; printing; furniture; communications equipment and services (pagers, cellular telephone and related services); fax machines and copiers; state supply contracts; custodial supplies; other procurements and contracts as department need dictates. Part-time staff member, available Tuesdays and Fridays. Eligibility to do business with CVCS
Prospective contractors who are legally eligible to do business with the Commonwealth of Virginia or other public entities within the Commonwealth are encouraged to seek business opportunities with CVCS. Individuals and/or businesses who are legally barred from doing business with the Federal Government or any State or local government or any other public entity will normally not be allowed to enter into a contract to provide goods and/or services to CVCS. Any individual or business entity that has been, or is currently barred from doing business with any public entity must include in its bid or offer all relevant details related to its department. Procurement guidelines
Procurement regulations: CVCS is a political subdivision of the Commonwealth of Virginia, and as such, required to comply with the Virginia Public Procurement Act (VPPA). The act is available at most public libraries and via the internet: http://www.eva.state.va.us/dps/Manuals/docs/vppa.htm. Doing business with CVCS: Formal solicitations are posted on this web site. Large procurements are advertised on this web site and published in THE NEWS AND ADVANCE. CVCS does not maintain a formal Bidders Listing, however prospective contractors are encouraged to introduce themselves to the Procurement Department and leave contact information. As a courtesy, if time and circumstances allow, procurement staff will notify prospective bidders of new opportunities via email. However, it is the responsibility of interested individuals and/or business to regularly visit this site to check for new solicitations (and amendments / addendums to current solicitations) and to request and obtain copies of solicitations if they are unable to download a particular solicitation from this site. Specifications: Any questions pertaining to the contents of an Invitation to Bid or Request for Proposal, shall be addressed to the Procurement Office at least 10 days before the bid opening date. If necessary, addenda will be issued to change or clarify the specification.
General terms, conditions and instructions to Bidders/Offerors: Vendors must carefully review all General Terms and Conditions and Instructions to Bidders sections of solicitations received. These sections are tailored to each solicitation and may contain contractual and other information that could affect vendor pricing.
Payment of Invoices: Payment terms are Net-30 days after receipt of a valid invoice at the Accounts Payable Department. Taxes: Central Virginia Community Services is exempt from Federal, State and local sales and use taxes (ID # 54-0843527) The procurement process
General:
A. The Procurement Department seeks competition wherever and whenever practicable and possible. To the extent possible these are established via rider clauses from other State and local agencies, or via a competitive solicitation.
B. There are two levels of competitive solicitations: Informal and Formal.
• Informal competition normally consists of soliciting quotations from three or four vendors and obtaining price quotations by whatever means is the most efficient (e.g., fax, oral, telephone, mail, or E-mail).
• Formal competition requires the use of a written Invitation for Bids (IFB) or Request for Proposals (RFP) solicitations. A Formal IFB / RFP Notice to Bidders must be posted in our Bid Binder (available at the reception desk), and Procurement may at its discretion advertise in a publication such as THE NEWS AND ADVANCE. Written Offers must be submitted before the deadline specified in the solicitation, in a sealed envelope, with the required identifying information on the submission envelope(s). The basis of award must be specified in the solicitation. Notice of award: CVCS reserves the right to determine the lowest responsive and responsible Bidder, either on the basis of the individual items, a group of items, or all items, and to make an award, either in whole or in part, unless otherwise provided in the solicitation. If a vendor is awarded a contract, a Notice of Award is issued identifying the contract term, and the terms and conditions of the award. Protest of bid award: Any bidder or offeror may protest the award or decision to award a contract by submitting such protest in writing to the Procurement Department, no later than 10 days after the award or announcement of the decision to award, whichever occurs first. Said protest shall be handled as set forth in CVCS regulations on protest of award in accordance with Section 2.2-4360 of the Virginia Public Procurement Act.
• Public Notice of Intent to Award – Minivan
• Strategic Plan
• Public Notice of Intent to Award – 4WD/AWD sedan wagon SUV
Invitation to Bid:
Surplus Sale:
Request for Proposal:
• PHARMACY & PHARMACEUTICAL SERVICES (PRESCRIPTION MEDICATIONS)
• Amendment to Pharmacy & Pharmaceutical Services (Prescription Medications)
"It is the responsibility of interested individuals and/or business to regularly visit this site to check for new solicitations (and amendments / addendums to current solicitations) and to request and obtain copies of solicitations if they are unable to download a particular solicitation from this site by calling Purchasing at (434) 847-8050." The Procurement Department
Location:
Administration Building, Lower Level
Central Virginia Community Services
2241 Langhorne Rd
Lynchburg, Virginia 24501
Tel: 434-847-8050
Fax: 434-455-3431 Visiting hours: Monday through Friday, 8:30 A.M. – 5:00 P.M. Appointments made in advance are preferred but not required. However, availability of an individual cannot be relied upon without an appointment. Staff:
• Adrienne Perkins, Puchasing Coordinator Email: Adrienne.Perkins@cvcsb.org Vehicle-related procurement including purchase or lease of new vehicles and automotive repair and service contracts. Office supplies and equipment; printing; furniture; communications equipment and services (pagers, cellular telephone and related services); fax machines and copiers; state supply contracts; custodial supplies; other procurements and contracts as department need dictates. Part-time staff member, available Tuesdays and Fridays. Eligibility to do business with CVCS
Prospective contractors who are legally eligible to do business with the Commonwealth of Virginia or other public entities within the Commonwealth are encouraged to seek business opportunities with CVCS. Individuals and/or businesses who are legally barred from doing business with the Federal Government or any State or local government or any other public entity will normally not be allowed to enter into a contract to provide goods and/or services to CVCS. Any individual or business entity that has been, or is currently barred from doing business with any public entity must include in its bid or offer all relevant details related to its department. Procurement guidelines
Procurement regulations: CVCS is a political subdivision of the Commonwealth of Virginia, and as such, required to comply with the Virginia Public Procurement Act (VPPA). The act is available at most public libraries and via the internet: http://www.eva.state.va.us/dps/Manuals/docs/vppa.htm. Doing business with CVCS: Formal solicitations are posted on this web site. Large procurements are advertised on this web site and published in THE NEWS AND ADVANCE. CVCS does not maintain a formal Bidders Listing, however prospective contractors are encouraged to introduce themselves to the Procurement Department and leave contact information. As a courtesy, if time and circumstances allow, procurement staff will notify prospective bidders of new opportunities via email. However, it is the responsibility of interested individuals and/or business to regularly visit this site to check for new solicitations (and amendments / addendums to current solicitations) and to request and obtain copies of solicitations if they are unable to download a particular solicitation from this site. Specifications: Any questions pertaining to the contents of an Invitation to Bid or Request for Proposal, shall be addressed to the Procurement Office at least 10 days before the bid opening date. If necessary, addenda will be issued to change or clarify the specification.
General terms, conditions and instructions to Bidders/Offerors: Vendors must carefully review all General Terms and Conditions and Instructions to Bidders sections of solicitations received. These sections are tailored to each solicitation and may contain contractual and other information that could affect vendor pricing.
Payment of Invoices: Payment terms are Net-30 days after receipt of a valid invoice at the Accounts Payable Department. Taxes: Central Virginia Community Services is exempt from Federal, State and local sales and use taxes (ID # 54-0843527) The procurement process
General:
A. The Procurement Department seeks competition wherever and whenever practicable and possible. To the extent possible these are established via rider clauses from other State and local agencies, or via a competitive solicitation.
B. There are two levels of competitive solicitations: Informal and Formal.
• Informal competition normally consists of soliciting quotations from three or four vendors and obtaining price quotations by whatever means is the most efficient (e.g., fax, oral, telephone, mail, or E-mail).
• Formal competition requires the use of a written Invitation for Bids (IFB) or Request for Proposals (RFP) solicitations. A Formal IFB / RFP Notice to Bidders must be posted in our Bid Binder (available at the reception desk), and Procurement may at its discretion advertise in a publication such as THE NEWS AND ADVANCE. Written Offers must be submitted before the deadline specified in the solicitation, in a sealed envelope, with the required identifying information on the submission envelope(s). The basis of award must be specified in the solicitation. Notice of award: CVCS reserves the right to determine the lowest responsive and responsible Bidder, either on the basis of the individual items, a group of items, or all items, and to make an award, either in whole or in part, unless otherwise provided in the solicitation. If a vendor is awarded a contract, a Notice of Award is issued identifying the contract term, and the terms and conditions of the award. Protest of bid award: Any bidder or offeror may protest the award or decision to award a contract by submitting such protest in writing to the Procurement Department, no later than 10 days after the award or announcement of the decision to award, whichever occurs first. Said protest shall be handled as set forth in CVCS regulations on protest of award in accordance with Section 2.2-4360 of the Virginia Public Procurement Act.
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